Effective delegation is one of the most important tools for developing your strengths as a manager and leader. It gives you the time you need to fulfill your obligations in your role, and it can motivate employees to excel. When you delegate, you give up hands-on performance of a task, but not the responsibility for its completion. Delegating effectively means matching employees with projects based on their skills, interest and availability.
Do you feel you should delegate a task to someone else, but believe it is easier to just do it yourself? This belief makes no sense if you know the task is recurring and is taking you away from higher priority tasks only you can perform.
Assume a weekly task typically takes you 20 minutes to complete, and it will take you three hours to teach someone else how to do it properly. On a busy day, the extra two hours and 40 minutes it takes to train someone else to do the task will probably feel like an inappropriate use of your time. This is an illusion.
· Let’s say you actually time yourself doing the task and are surprised to discover that from start to finish the task actually takes 30 minutes. Multiply this by 52 weeks in a year. The task will take 1,560 minutes, or 26 hours of your time.If you delegate this task and take three hours to train someone else to do it, you will free up 23 hours of your time over the year.Multiply this by the number of tasks you can delegate, and the math is more than convincing. Delegation is necessary if you want to be a successful professional!
If you try to do everything yourself, you will become overextend and ineffective. You will also de-motivate employees and lower productivity since they will come to think you do not want to help them grow and expand into larger roles. They will think their work does not matter to you. Remember, one of your management responsibilities is to develop employees. Delegation is a tool to help you do this. When done correctly, delegation offers challenges and opportunities for employees and frees up time.
See my blog post Checklist for Daily Productivity for more tips you can use. Visit my website www.phaddock.com and get a FREE special report 10 Tips for Getting Things Done Better, Faster, Easier.