Monday, March 10, 2014

15 Tips to Clear the Clutter

This week's blog posts are short tips for being more productive.

Start by clearing the clutter--paper and electronic clutter, including email. The more clutter you have, the less productive you are. Every time you have to touch a piece of paper to find another piece of paper or scan electronic documents, you lose time.
Delegate it.
Diary ifor follow-up.

Discard it.

File it

Here are some tips to help you keep your workspace clutter-free:

  1. Create one or more piles of everything that is not in its place. Do not forget the stuff piled on windowsills and under the furniture. 
  2. Eliminate “clutter” boxes and “miscellaneous” piles. Everything needs a place and a label. 
  3. Create an in-box, out-box, and to-file box on your desk. Empty your in-box and to-file box before you leave each day. 
  4. Discard what you no longer need or use.
  5. Set aside 15 minutes a day or clear one pile a week until the clutter is gone. Some people have such large piles, they clear by the inch! 
  6. Go through each pile and look at each piece of paper or document once. 
  7. If you need to take action or make a decision, do it now. 
  8. If you need more information, get it now or request it and diary the item for follow up. 
  9. If you need to read it, create a “To Read” file for clippings. Carry this file with you and read clippings from it whenever you need to wait.
  10. If you may need this piece of paper again and you already have a file set up, file it now. If not, set up a file. If you don’t need it, recycle it or toss it now.
  11. Store and stack materials and supplies properly.
  12. Use the right equipment for your job and place it for ergonomic and efficient use.
  13. Use equipment for the purpose for which it was intended.
  14. Don’t fill up all your space. Leave room for growth and new materials.
  15. Keep it neat and orderly going forward.
Visit my website for my FREE e-book 10 Tips for Getting Things Done Better, Faster, Easier.

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