Color coding is a good system that ensures you keep organized; it recognizes items instantly and reduces the time you would have spent looking for the things you need. Keeping office files and business and personal emails may seem like a tedious job; but the good news is that with simple color coding, you can rid yourself of the headaches of organization by following these simple steps.
Documents and Email
First and foremost, ensure that you use color codes based on importance. Have two distinct colors that represent what is the most and least important. For instance, you can use red for all important documents and emails, yellow for documents or emails that do not need immediate attention and brown for document and emails you have already attended to. This will ensure that you know exactly what to do the moment you sit down rather than get confused and resort to Angry Birds. And as we all know, trying to beat that high score claims more hours than minutes!
Color coding also comes in handy when organizing your calendar whether you are using a daily planner or a digital calendar. You could have blue for your appointments and maybe orange for all your to-do lists.
When it comes to filing, you could work out a color coding index strategy; this will not only make it easier when retrieving files but also give you a much easier time when dealing with large files. Alternatively, you can use color as a visual label. Contrasting your files and lists using various colors helps you recognize a file or folder by color rather than name. Since people recognize color faster than they do text, you will spend less time in finding what you need.
What are some tools you use to get and stay organized? Please share them!
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